150th Annual General Meeting
On Monday, May 6, 2019, at 10:00 am in Hall F of the Stadthalle Wien, Wiener Stadthalle, Roland-Rainer-Platz 1, A- 1150 Vienna.
- Presentation of the approved Annual Financial Statements and Management Report of Wienerberger AG for the 2018 financial year as well as the Consolidated Financial Statements and Group Management Report, the Corporate Governance Report, the Non-Financial Report and the report of the Supervisory Board on the 2018 financial year
- Resolution on the use of profits as shown in the Annual Financial Statements for 2018
- Release of the members of the Managing Board from liability for the 2018 financial year
- Release of the members of the Supervisory Board from liability for the 2018 financial year
- Election of the auditor of the Annual Financial Statements and Consolidated Financial Statements for the 2019 financial year
- Elections to the Supervisory Board
- Authorized Capital with the possibility of excluding subscription rights
- Amendment of the Articles of Association
The following documents will be available for review by shareholders no later than Monday, April 15, 2019 at the registered headquarters of the company in A-1100 Vienna, Wienerberg City, Wienerbergstrasse 11, during regular business hours from Monday to Thursday between 9:00 am and 5:00 pm and on Friday between 9:00 am and 3:00 pm:
- Annual Report for 2018, including the IFRS Consolidated Financial Statements and Group Management Report, the Corporate Governance Report, the Non-Financial Report and the report of the Supervisory Board on the 2018 financial year
- Annual Financial Report 2018 of Wienerberger AG including Annual Financial Statements and Management Report
- Proposed resolutions on points 2 - 8 of the agenda
- Statements pursuant to § 87 (2) of the Austrian Stock Corporation Act, incl. curricula vitae, on point 6 of the agenda
- Report of the Managing Board on point 7 of the agenda
The above documents and the complete text of this invitation to the Annual General Meeting as well as sample forms for the granting and cancellation of a proxy in accordance with § 114 of the Austrian Stock Exchange Act will also be available on Monday, May 15, 2019 at the latest on the Internet under www.wienerberger.com and at the Annual General Meeting.
Eligibility to participate in the Annual General Meeting and to exercise voting rights and other shareholder rights that apply to the Annual General Meeting will be based on the shareholding on Friday, April 26, 2019 midnight Vienna time (Record Date).
A person is only eligible to participate in the Annual General Meeting, if he/she is a shareholder on this Record Date and proves this status to the company.
A depository confirmation as defined in § 10a of the Austrian Stock Corporation Act or § 18 of the Articles of Association, respectively, is considered to be sufficient proof of the shareholding. This confirmation must be received by the company no later than Tuesday, April 30, 2019, midnight Vienna time exclusively at one of the following addresses:
By mail: Wienerberger AG, c/o HV-Veranstaltungsservice GmbH, Köppel 60, A-8242 St. Lorenzen/Wechsel
Via SWIFT: GIBAATWGGMS - Message Type MT598 or Type 599; please indicate in the wording ISIN AT0000831706.
By e-mail: email@example.com (depository confirmation as PDF-attachment)
By telefax: (+43 (0)1 8900 500 53)
The depository confirmation must be issued by a depository institution that maintains its registered offices in a member state of the European Economic Area or in a full member state of the OECD and must include the following information:
- Information on the issuing institution: name/company name and address or a code commonly used in transactions between financial institutions (SWIFT code);
- Information on the shareholder: name/company name, address, date of birth for natural persons or register and registration number for legal entities;
- Information on the shares: number of shares (ISIN AT0000831706) held by the shareholder;
- Depository number or other designation;
- Record date covered by the depository confirmation.
The depository confirmation to verify the shareholding must relate to the above Record Date (Friday, April 26, 2019, midnight Vienna time).
Depository confirmations will only be accepted in German or English language.
The filing of a depository confirmation is also considered to represent valid registration for the Annual General Meeting. The rights of shareholders to dispose over their shares will not be blocked by this filing; shareholders therefore retain the right to freely dispose over their shares after registration.
Every shareholder who is entitled to participate in the Annual General Meeting also has the right to delegate a proxy, who will participate in the Annual General Meeting on behalf of the shareholder and exercise the same rights as the shareholder who he/she represents.
The instrument of proxy must designate a specific person (a natural person or legal entity) in text form, whereby more than one person may be authorized.
The instrument of proxy must be received by the company exclusively at one of the following addresses:
By telefax: +43 (0)1 8900 500 53
By e-mail: firstname.lastname@example.org (as scanned attachment: .tif, .pdf, etc.)
By mail: Wienerberger AG, c/o HV-Veranstaltungsservice GmbH, Köppel 60, 8242 St. Lorenz/Wechsel
Via SWIFT: GIBAATWGGMS - Message Type MT598 or Type 599; please indicate in the wording ISIN AT0000831706.
Personally: Upon registration at the venue for the Annual General Meeting
If the shareholder has designated his/her depository institution as the proxy, the institution may verify this proxy by submitting a statement together with the depository confirmation.
Sample forms for granting and cancelling a proxy will be sent to shareholders on request and are also available for download on the company’s website under www.wienerberger.com.
If the proxy is not to be submitted personally at the registration desk on the day of the Annual General Meeting, it must be received no later than 4 pm Vienna time on Friday, May 3, 2019.
The above rules for granting a proxy apply analogously to the cancellation of a proxy.
As a special service for shareholders, the following persons and institutions are prepared to serve as proxies for the exercise of voting rights at the Annual General Meeting in accordance with instructions:
Mr. Michael Knap, c/o IVA Interessenverband für Anleger, Feldmühlgasse 22/4, A-1130 Vienna, T: +43 (0)664 213 87 40, email@example.com;
A sample proxy form is available for the above person on the company’s website under www.wienerberger.com.
BROADRIDGE Investor Communication Solutions Inc., 51 Mercedes Way, Edgewood, NY 11717, USA, www.proxyedge.com
If a proxy is granted to these independent representatives, the relevant form must be sent to the company as described above.
Shareholders should note that they must also meet the requirements for participation stated under “Proof of shareholding and participation in the Annual General Meeting“ above, if they grant a proxy to a representative. Anonymous participation as an “undisclosed representative“ is no longer permissible.
Reference to the rights of shareholders as defined by §§ 109, 110 and 118 of the Austrian Stock Corporation Act
Shareholders whose stakes reach a combined total of 5% of share capital and who have held these shares for at least three months prior to the filing of their motion can petition in writing for the inclusion and announcement of additional points to the agenda for this Annual General Meeting, if this request is received by the company in writing (with the signatures of all shareholders filing the motion) no later than midnight Vienna time on Monday, April 15, 2019 exclusively at the following address: Wienerberger AG, Corporate Legal Services, Attn.: Mr. Bernd Braunstein, Wienerberg City, Wienerbergstrasse 11, A-1100 Vienna. Each point submitted for the agenda in this manner must include a proposed resolution together with a statement of the reasons. Proof of the status as a shareholder may be provided by the submission of a depository confirmation as described § 10a of the Austrian Stock Corporation Act; this confirmation must verify that the shareholder(s) filing the motion has (have) held these shares for a least three months prior to the motion and may not be older than seven days when it is received by the company. Further requirements for depository confirmation are listed under the section on the right to participate in the Annual General Meeting.
Shareholders whose stakes reach a combined total of at least 1% of share capital can submit written proposed resolutions together with a statement of the reasons for any point on the agenda and require that these proposals, together with the statement of reasons and any statement by the Managing Board or Supervisory Board, be published on the company’s website, if this request is received by the company in writing no later than midnight Vienna time on Wednesday, April 24, 2019 either by telefax to +43 (0)1 8900 500 53 or by mail to Wienerberger AG, Corporate Legal Services, Attn.: Mr. Bernd Braunstein, Wienerberg City, Wienerbergstrasse 11, A-1100 Vienna. Any nomination for the election of a member of the Supervisory Board must include the professional qualifications of the person nominated as well as his/her professional or comparable functions and also disclose any circumstances that could give rise to concern over bias. Proof of the status as a shareholder for the exercise of this shareholder right may be provided by the submission of a depository confirmation as described in § 10a of the Austrian Stock Corporation Act; this confirmation may not be older than seven days when it is received by the company. Multiple depository confirmations of shareholdings, which only together reach the threshold of 1%, must refer to the same point in time (date, time). Further requirements for the depository confirmation are listed under the section on the right to participate in the Annual General Meeting.
Every shareholder may also submit a motion on any point of the agenda (with the exception of elections to the Supervisory Board) directly at the Annual General Meeting; these motions do not require prior announcement.
Regarding item 6 of the Agenda, “Elections to the Supervisory Board”, and any candidates proposed by shareholders pursuant to § 110 of the Stock Corporation Act, the Company provides the following information:
The Supervisory Board of Wienerberger AG currently comprises eight members elected by the Annual General Meeting (capital representatives) and three members delegated by the Works Council pursuant to § 110 of the Austrian Labor Relations Act. Five of the eight capital representatives are men and three are women; two of the three employee representatives are men and one is a woman. Thus, the Supervisory Board currently consists of seven men and four women and complies with the minimum quota of men and women required by § 86 (7) of the Stock Corporation Act.
The Company states that objections pursuant to § 86 (9) of the Stock Corporation Act were raised neither by the majority of capital representatives nor by the majority of employee representatives. Hence, the minimum quota of men and women required by § 86 (7) of the Stock Corporation Act is met not separately, but collectively by the entire Supervisory Board.
Unless under item 6 of the Agenda, “Elections to the Supervisory Board”, the number of Supervisory Board members is increased within the framework of the Articles of Association, any shareholder proposing candidates for election has to bear in mind that, in the event of election of the candidates proposed, at least three of eleven Supervisory Board members must be women.
Upon request, every shareholder must be provided with information concerning the business matters of the company at the Annual General Meeting, if this information is necessary for the correct evaluation of a point on the agenda. This right to information also covers the legal and business relations of the company to affiliated entities and to the operations of the group, and also extends to the companies included in the consolidated financial statements.
Additional information on the rights of shareholders under §§ 109, 110, 118 and 119 of the Austrian Stock Corporation Act is now available on the company’s website under www.wienerberger.com.
For the purposes of the Annual General Meeting, Wienerberger AG processes the shareholders’ personal data (in particular data pursuant to Sec. 10a (2) of the Stock Corporation Act, i.e. name, address, date of birth, number of the securities deposit account, number of shares held by the shareholder, type of shares, where applicable, number of the voting card and, where applicable, the name and date of birth of the proxyholder(s)) on the basis of the data protection provisions in effect, especially the European General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (Datenschutzgesetz – DSG), in order to enable the shareholders to exercise their voting rights within the framework of the Annual General Meeting. You cannot register for the Annual General Meeting without disclosing your personal data.
Pursuant to Sec. 104 (1) of the Stock Corporation Act, Wienerberger AG is obliged by law to convene an ordinary General Meeting once a year. To comply with this legal obligation, the processing of the shareholders’ personal data is indispensable for the participation of shareholders and their proxy-holders in the Annual General Meeting. Article 6 (1) c) of the GDPR, according to which data can be lawfully processed if processing is necessary for compliance with a legal obligation to which the controller is subject, constitutes the legal basis for the processing of shareholders’ data.
Wienerberger AG is the controller responsible for the processing of personal data. For the purpose of organizing the Annual General Meeting, Wienerberger AG uses the services of external service providers, such as public notaries, lawyers, banks and IT providers. These exclusively receive from Wienerberger AG such personal data as required for the performance of the contractually agreed services and process such data exclusively in accordance with instructions received from Wienerberger AG. As far as required by law, Wienerberger AG has concluded data privacy agreements with these service providers. Personal data are not disclosed to third parties for any other purposes.
When a shareholder participates in the Annual General Meeting, all other shareholders present and/or represented, the members of the Managing Board and the Supervisory Board, the public notary and all other persons entitled to participate in the Annual General Meeting have the right to view the legally required list of attendance (Sec. 117 of the Stock Corporation Act) and thus view the personal data specified therein (such as name, place of residence, shareholding). Moreover, Wienerberger AG is obliged by law to submit personal shareholder data (in particular the list of attendance) as part of the minutes prepared by the public notary to the Companies Register (Sec. 120 of the Stock Corporation Act).
The aforementioned data are deleted two years after the end of the Annual General Meeting, unless further processing of the data is necessary for actions concerning motions, decisions or legal proceedings relating to the Annual General Meeting. You have the right to demand to be informed free of charge of your personal data stored by us. Moreover, you have the right to demand rectification of inaccurate data, the right to demand restriction of processing of data stored in excess of what is required, and the right to demand erasure of personal data unlawfully processed and/or stored for too long a period of time (unless preservation of the data is required by law or other reasons specified in Art. 17 (3) of the GDPR apply). Moreover, you have the right to receive all data provided to us in a commonly used data format (right to data portability). To exercise your rights, all you need to do is send an email to firstname.lastname@example.org. Moreover, you have the right to lodge a complaint with a supervisory authority.
At the time the invitation to the Annual General Meeting was issued, the share capital of the company totaled EUR 116,351,496.- and was divided into 116,351,496 bearer shares with no par value. Each share carries one voting right. The company and its subsidiaries hold 1.770.289 shares as treasury stock as of the cut-off date on Wednesday, April 3, 2019. No rights accrue to the company from these shares. Therefore, the number of shares eligible for participation and voting equaled 114.581.207 at the time the invitation to the Annual General Meeting was issued. The number of treasury shares as well as the total number of shares entitled to participate and vote may change until the time of the Annual General Meeting. The company will report on any such change in accordance with § 120 Abs. 2 Z 1 BörseG.
The admission for collection of the voting cards starts at 9 am. We kindly ask shareholders or their proxies to have a valid official photo identification (driver’s license, passport, identity card) for identity verification at the entrance to the General Meeting available. Please plan your arrival in sufficient time to permit the registration of the expected large number of participants and to allow the customary security checks.